Exhibiting at IWF
Exhibiting at IWF is easy and it is one of the most affordable shows in the industry. If you have products for the woodworking, furniture manufacturing, material processing and related wood and non-wood industries such as solid surfaces, concrete, granite, stone, metal, glass, advanced materials or plastics industries, you don't want to miss IWF.
How do I apply for Exhibit space?
Space sales are now open to new and returning companies on a first come / first serve basis. To sign-up to exhibit at IWF 2012, follow these steps:
1. First review the information on this page and in the links to the left regarding costs, discounts, rules and display regulations.
2. Next, review the floorplans and choose an available exhibit space in the location you prefer.
3. Download the Exhibit Space Application/Contract, complete your company information, your booth choices, sign it and fax it to our offices at (404) 693-8350. We will then send you an invoice for your deposit payable in US funds by a company check drawn on a US bank, by bank wire transfer or by credit card. Once your application/contract is received, a space will be reserved for 72 hours pending the receipt of your deposit. Once the deposit is received, your company will be formally assigned to the exhibit space that was reserved.
Note: ** All Exhibit Space Applications are pending until confirmed in writing by email or letter by IWF management.
If you have any questions or need assistance choosing your exhibit space, please contact us by email at sales@iwfatlanta.com or call +404-693-8333. We will be happy to assist you.
Rates & Show Information
Exhibit Space Rates
The exhibit space rate for IWF 2012 is US$17.05 per square foot for those exhibitors who exhibited in IWF 2008 or IWF 2010. For all other contracting exhibitors the space rate is US$18.75 per square foot. Exhibitors using a multi-story exhibit will be charged an additional US$8.53 per square foot for IWF 2008 & 2010 exhibitors or US$9.38 per square foot for all other exhibitors for the elevated area utilized. (Please note: multi-story exhibits [double-decker displays] are permitted in island exhibit space configurations only.) In addition, a US$150.00 processing fee is due with the return of the exhibit space contract. Each contracted exhibitor receives customer invitations, one full company listing in the Official Fair Directory, one Exhibitor Information Manual, one Promotion and Advertising Guide, standard draped exhibit space background consisting of an 8 foot (2.44 m) high curtain backwall, 3 foot (.91 m) high side rails, and a 7 in. x 44 in. company identification sign with exhibit space number. Note: backwall drape is NOT supplied to island configuration exhibit space.
Discounts
The following sponsoring Associations may allow a maximum discount of 20% on exhibit space to their members in good standing who meet specific membership requirements. Each association sets its own criteria and discount policy.
American Home Furnishings Alliance (AHFA)
Wood Machinery Manufacturers of America (WMMA)
Woodworking Machinery Industry Association (WMIA)
A maximum discount of 15% will be extended to exhibitors who occupy 3,000 net square feet of space or more. Association and exhibit space discounts are not cumulative.
Exhibitors contracting for exhibit spaces of 4,000 net square feet or greater will be charged by a tiered rate system. Details of this system can be found here.
Discounts are applicable on each payment provided payments are postmarked by their due dates. The postmark must be by an official government post office or overnight delivery service, not a company postage meter. Any exhibit space with past due balances beyond 45 days of the specified due date will be subject to a 1.5% monthly late payment charge and cancellation. All exhibit space payments and late fees must be paid prior to installation.
Discounts will be applied for columns based on actual non-usable square footage.
Important Show Information
Show Organization
Exhibit Space Assignment Procedures
Eligible Exhibits
Arrangement of Exhibits
Selection of Exhibit Space
Multi-Story Exhibits
Obstruction of Aisle or Exhibit Space
Floor Load Limits
Ceiling Height
Spraying
Utilities
Loading Docks and Freight Doors
Dust Collection / Waste Disposal
Move-In / Move-Out
Hanging Signs
---------------------------------------------------------------
International Woodworking Machinery and Furniture Supply Fair - USA® (IWF) is a joint venture partnership of the American Home Furnishings Alliance, Wood Machinery Manufacturers of America and Woodworking Machinery Industry Association.
---------------------------------------------------------------
Exhibit Space Assignment Procedures (Back to Index)
Initial assignment of exhibit space for past IWF exhibitors will be based on a Priority Point System, which is determined by seniority and size of exhibit space. Seniority is calculated by assigning one point for each show that the exhibitor has contracted for space starting with 1970. If the exhibitor has missed two or more shows in a row, all seniority is lost. Size of exhibit space is determined by the amount of square footage that was used during IWF 2010 or IWF 2008 if that was the last show participated in.
Once exhibit space has been contracted, any reduction in space will result in no seniority point being awarded to the Exhibitor's Priority Status for that show.
IWF exhibitors with priority points must submit exhibit space applications by the postmarked deadline date of March 28, 2011, to be assigned in the Priority Group Assignment. The postmark must be by an official government post office or overnight delivery service, not a company postage meter. After this postmark date all applications will be assigned on a first-come, first-served basis, after exhibitors in the priority group have been assigned.
---------------------------------------------------------------
Exhibits will be limited to those companies or other entities offering machinery, materials, products or services of specific interest to buyers/attendees. Only new machinery may be exhibited. New state of the art technology may be displayed and/or demonstrated on a used machine, as long as the new technology and not the used, refurbished or remanufactured machine is the main focus of the exhibit. Management reserves the right to determine the eligibility of any product for display.
--------------------------------------------
Management reserves the right to reconfigure the floor plan in the best interest of IWF 2012. Changes will be made only if deemed necessary to further the overall interest of the show. The aisle space in the exhibit area is not for sale and cannot be covered, carpeted or otherwise incorporated into an exhibit space.
----------------------------------------------------------------
IMPORTANT: Before selecting your exhibit space, study the floor plan carefully. Read the display regulations, determine the exhibit space configuration that will accommodate your display materials, and select your space.
----------------------------------------------------------------
Multi-story exhibits (double-decker displays) are permitted in island space configurations only and must cover at least 20% of the space. There will be an additional charge per square foot for the elevated area utilized. (See the Display Regulations section of the Exhibitor Information Manual for more information.)
---------------------------------------------------------------------------
Obstruction of Aisle or Exhibit Space (Back to Index)
Any demonstration or activity that results in obstruction of aisles or prevents ready access to nearby Exhibitor spaces may be suspended for any period specified by Management.
----------------------------------------------------------------------------
The prescribed floor load limit is 350 p.s.f. in all exhibit halls in Buildings A and B. The prescribed floor load limit in the Concourse levels is 125 p.s.f. In the Concourse levels there is a maximum weight limit of 500 lbs. per piece of equipment.
----------------------------------------------------------------------------
In all exhibit halls in Buildings A and B, the ceiling height is 30 ft. to the bottom of the ceiling truss and 39 ft. to the ceiling between trusses.
----------------------------------------------------------------------------
If any spraying is planned by an Exhibitor, they must send IWF Show Management the Spraying Request Form found in the Exhibitor Information Manual. This form will be forwarded to the Georgia World Congress Center and Georgia State Fire Marshal for their review. IWF Show Management will inform the exhibitor of the results of the Georgia State Fire Marshals review. If the Georgia State Fire Marshals review requires the exhibitor to provide any other equipment, it will be the responsibility of the exhibitor to provide the items at their own expense.
----------------------------------------------------------------------------
All Exhibit Hall Buildings A and B: Electric power is available to all booths either from the floor ports or overhead.
Standard Power available is:
120 Volt AC Single Phase 60 Cycle
208 Volt AC Single Phase 60 Cycle
208 Volt AC Three Phase 60 Cycle
480 Volt AC Single Phase 60 Cycle
480 Volt AC Three Phase 60 Cycle
Compressed air, water/drain and gas are available to all booths in all exhibit halls in Buildings A and B.
If additional information is needed or you have questions regarding electrical or other utility specifications, call the Georgia World Congress Center Engineering Department at 404-223-4800.
----------------------------------------------------------------------------
Loading Docks and Freight Doors (Back to Index)
Building A has seventeen loading docks and building B has thirty-nine loading docks.
Large freight doors are located at each end of each building allowing drive-in access directly onto the exhibit floor. Other loading dock freight doors are 16 ft. (4.88m) high by 20 ft. (6.1m) wide.
----------------------------------------------------------------------------
Dust Collection / Waste Disposal (Back to Index)
Machinery which produces dust, chips, or in any way pollutes the air or creates an accumulation of wood particles MUST HAVE A DUST COLLECTOR ATTACHED AND IN OPERATION.
Any machine or display causing "excessive" dust or an accumulation of wood particles will be prohibited from operation. (See dust collection section of Exhibitors Information Manual for additional details).
Any dust collection piping must be supported from the ground. Additional information regarding dust collection will be available in the Exhibitor Information Manual.
The Georgia World Congress Center and IWF do not provide dust collection systems. It is the responsibility of the exhibitors to provide their own.
Exhibitors are responsible for the removal of large quantities or oversized pieces of waste. (See Excessive Waste section of Exhibitors Information Manual for additional details).
----------------------------------------------------------------------------
All areas of the show will be assigned specific dates for move-in and move-out.
Dates for move-in at the Georgia World Congress Center will be posted shortly. Full details will be included in your Exhibitor Information Manual listing your assigned freight move-in / move-out dates.
----------------------------------------------------------------------------
No signs, lights or display materials of any kind may be hung from the ceiling of the building.